How to Integrate Biometric Attendance Machines with Tally & Payroll Software

Every month, accounts and human resources teams spend dozens of hours reconciling manual time sheets, verifying overtime requests, and calculating statutory deductions. Connecting your biometric attendance machine directly to payroll software transforms this painful ordeal into a smooth 10-minute automated routine.

Step 1: Network Configuration and Database Setup

Assign a static IP address to your biometric attendance terminal (e.g., 192.168.1.201) on your local area network (LAN). Configure eTimeTrackLite or Biomax attendance management software on your administrative computer to connect to this IP on port 4370. Enable automated auto-download so punches sync continuously throughout the day.

Step 2: Define Shift Schedules and Attendance Rules

Within the software, configure your company's working shifts: standard office hours, rotational factory shifts, lunch breaks, and grace periods (for example, permitting up to 15 minutes late without salary deduction). Define overtime threshold rules so extra hours are credited accurately.

Step 3: Export to Tally Prime or Excel Format

At the end of the salary cycle, open the payroll export module. Select Tally XML or formatted Excel output. The software automatically calculates total working days, present days, paid leaves, late mark deductions, and approved overtime hours, ready for instant import into Tally Prime.